Category Archives: Advocacy and Outreach

SOA Archives Month Poster Submission- Deadline Friday, March 29, 2019

This Friday, March 29, 2019 is the deadline to submit photographs, documents and other graphical materials for the SOA Archives Month poster. Please consider submitting material(s) from your institution.

This year’s theme is Small Steps, Giant Leaps: Ohio’s Role in Space Exploration, in honor of the 50th anniversary of the Apollo 11 moon landing on July 20, 1969.  Your submissions should demonstrate a connection to Ohio or the contributions of its residents in the development of the technologies that lead to the Space Race and space exploration. Here’s your chance to highlight interesting, fun, and thought-provoking items from your collections!

If interested in participating, please submit your images (limit of 3 per institution) to Melissa Dalton at mdalton@co.greene.oh.us by Friday, March 29, 2019. SOA members will have the opportunity to vote on their favorite entry between Monday, April 8, 2019 – Friday, April 26, 2019.

We look forward to your participation!

I Found It In the Archives: Ohio State Flag Patent

The Ohio state flag is unique and full of symbolism. It first flew on the Ohio building at the 1901 Pan-American Exposition at Buffalo, New York where President William McKinley was assassinated. It was designed and patented by the architect of the Ohio building, John Eisenmann of Cleveland. He gave it to the State of Ohio in April 1902 when a bill introduced by Speaker of the House W.S. McKinnon was enacted to make it the state flag. It is the only non-rectangular state flag. Triangles formed by the main lines represent Ohio’s hills and valleys, stripes represent Ohio’s roads and waterways, stars indicate the thirteen original states of the Union and are grouped around a circle or O, which symbolizes the Northwest Territory. The four stars on the other side of the O denote that Ohio was the fourth new state to enter the Union. The original patented design is held by the Ohio History Connection in State Archives Series 1901.

Another October another American Archives Month!

As part of the annual celebration, SOA creates a poster every year to highlight items from collections around the state. This year’s theme was Ohio in World War I, to mark the 100th anniversary of United States involvement in the “War to End All Wars.” Out of the 21 institutions that submitted images for possible inclusion, a poll of SOA members selected six. Only three were included in the final poster, so we wanted to take this opportunity to share all of the winning images and their stories with you. Congratulations to all images chosen and keep an eye out for the call for submissions for next year’s poster!

Congregational Archives, Franciscan Sisters of the Poor, Cincinnati, OH
In 1918, after 46 years in the US, Sister Eutropia was required to register as an Alien Enemy Female. She had to carry her registration card at all times.

Franciscan Sisters Registration Card

Franciscan Sisters Registration Card

National Museum of the United States Air Force, Dayton, OH
Female employees at the Dayton-Wright Airplane Company, Plant 1, Motor Department, July 1, 1918.

Dayton Wright Airplane Company, Plant 1, Motor Department, 1 July 1918.

Defiance College, Defiance, OH
Card advertising the Student Army Training Corps on the Defiance College campus, c. 1918.

Defiance Students Army Training Corps Card

Defiance Students Army Training Corps Card

Ohio Army National Guard, Columbus, OH
Chaplain John F. Herget serving ice cream to Soldiers of the 1st Infantry Regiment during training in Cincinnati, September 1917.

Ohio National Guard members being served ice cream

Chaplain John F. Herget serving ice cream to Ohio National Guard Soldiers

Ohio History Connection, Columbus, OH
Photograph of 21,000 soldiers who were stationed at Camp Sherman in Chillicothe, Ohio, during World War I standing in formation to make the shape of President Woodrow Wilson’s head. In the upper right-hand corner can be seen the tents and buildings of the camp.

Soldiers in Formation as Woodrow Wilson's Head

Soldiers stationed at Camp Sherman in standing in formation as the shape of President Woodrow Wilson’s head

Mary E. Gladwin Papers, University of Akron Archival Services of University Libraries, Akron, OH

Akron nurse and University of Akron graduate Mary E. Gladwin (back row, center) poses with nurses at the American Red Cross Field Hospital in Belgrade, Serbia during World War I—the only Red Cross hospital then located in a combat zone—where she helped care for over 9,000 soldiers.

Akron Gladwin with Nurses in Serbia

Akron Gladwin with Nurses in Serbia

With your Archives Month celebrations wrapped up, don’t forget to check out SOA’s Passport to the Past, it’s a great tool to learn more about historical organizations throughout the state.

“I Found It in the Archives” 2017 Voting Begins Today, August 14th

The 2017 state-wide “I Found it in the Archives” contest features winning essays from two institutions: The Clark County Historical Society and the Ohio History Connection

Anne Strupp and Janet Peterson - Entrants in the "I Found It in the Archives" 2017 Contest

Anne Strupp and Janet Peterson – Entrants in the “I Found It in the Archives” 2017 Contest

Read the 2017 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website.

If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote.

Voting begins August 14, 2017 and ends August 31, 2017.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 2017 in Dublin, Ohio.

Keep a lookout for more information about SOA’s fall meeting on the SOA website.

2017 T-Shirt Design Contest

Society of Ohio Archivists
2017 T-Shirt Design Contest

Wear your love for SOA on your sleeve! Or your front, or your back, it’s up to you!

The Advocacy & Outreach Committee is looking for a few creative people to submit their designs for an SOA t-shirt design contest.

Between now and April 3, 2017, the Advocacy & Outreach Committee will be accepting submissions for t-shirt designs.  SOA members will have the opportunity to vote on their favorite design between April 17th and April 28th, 2017.

The winning design will be announced in early May and t-shirts would be available for purchase on the SOA website and a few will be available for sale at the Spring meeting.

The winning artist will not only win bragging rights to having their design featured on an SOA t-shirt, they will also win a free annual SOA membership, a story in the Ohio Archivist, and a free t-shirt!

T-Shirt Contest Guidelines

  • Designs should be in the spirit of the theme, “Keeping History Alive”;
  • JPG, TIF, and PDF files will be accepted;
  • Images must be at least 300 dpi;
  • Images can have as many colors as you would like;
  • Your design must be original. By submitting a design you are confirming that you either hold the rights to the artwork or are not infringing on anyone’s copyright;
  • All entries should be sent to rheise@co.greene.oh.us and must be received by 5 PM on April 3, 2017;
  • All entry emails should have the subject line “SOA T-Shirt Design Contest”;
  • Include your name, institution’s name, address, telephone number, and email address;
  • The contest winner will grant the Society of Ohio Archivists perpetual use rights for the design;
  • The Society of Ohio Archivists has the right to license submitted designs for use in promotional and fundraising materials.

Put a little HEART in history and
submit your design today!

“I Found It in the Archives” 2016 Voting Begins Today, August 15th

The 2016 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Oberlin College Archives/Oberlin Heritage Center, Greene County Archives, and the Clark County Historical Society.

Read the 2016 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website.

If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote.

Voting begins August 15, 2016 and ends August 31, 2016.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 7, 2016 in Dublin, Ohio. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

“I Found It in the Archives” 2016 Voting Begins August 15th

The 2016 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Oberlin College Archives/Oberlin Heritage Center, Greene County Archives, and the Clark County Historical Society.

Read the 2016 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website. If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote. Voting begins August 15, 2016 and ends August 31, 2016.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 7, 2016 in Dublin, Ohio. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

“I Found It In the Archives” 2015 Ohio State-wide Competition Results

Aaron Buckles is the winner of the I Found it in the Archives contest for his essay which received 39% of the total 109 votes. Aaron will be a guest at the Ohio Local History Alliance/Society of Ohio Archivists Fall Meeting on October 2, 2015 and will share more background about his essay in the “I Found it in the Archives” session following Friday’s luncheon.

Thanks to the three contestants who shared personal stories about the discoveries they made using historical records found in archival collections at the Clark County Historical Society, the Greene County Archives and the Ohio History Connection. Thank you to everyone who voted for their favorite entry and shared this opportunity with family and friends.

“I Found It in the Archives” 2015 Voting Begins August 17th

The 2015 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Clark County Historical Society, Greene County Archives, and the Ohio History Connection. Read the 2015 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website. If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote. Voting begins August 17, 2015 and ends August 30, 2015.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance, on October 2, 2015. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

MayDay-Protecting our Archives in Ohio

MayDay is almost here!  SAA has designated May 1st as MayDay, a day for archivists to take personal and professional responsibility for doing something small, but significant to protect their collections in the event of a disaster.  Repositories in Ohio are being proactive and preparing for a potential disaster before it occurs.

MayDay Activities Across the State

Denison University will be celebrating MayDay by holding a viewing party for the Connecting to Collections webinar, “After Disasters.”  The hosting group is “DERT”, which stands for Disaster and Emergency Recovery Team.

Greene County has invited local firefighters to visit the Greene County Records Center and Archives on May 1st.  This visit will give the firefighters an opportunity to familiarize themselves with the facility, the types of records that are in the collection, as well as consider how they could most effectively fight a fire at this location.  Greene County is also planning to go through their Disaster Kit and inventory their emergency supplies and make sure that they are prepared for a potential disaster.

The National Museum of the United States Air Force (NMUSAF) recognizes MayDay each year by preparing and distributing two different wallet sized cards.  This project is led by the NMUSAF Disaster Response Team (DRT).  The wallet sized cards include phone tree cards for DRT members and Disaster Information Cards for all staff that includes names and phone numbers of DRT members to call in the event of an incident.

One of the ideas listed on the SAA website is to make sure that all collections are in boxes and up off of the floor.  Bowling Green University and the Akron Summit County Public Library are holding workshops on “Learning to Preserve Valuable Collections Using Basic Enclosures.”  Properly constructed enclosures can provide protection from a variety of threats.

Is your repository prepared for a potential disaster?  Use this opportunity to do something, no matter how simple, to protect your collections!  When is the last time you had a fire drill, updated your staff emergency contact information or inventoried your emergency supply kit?  Have you been putting off revising your Disaster Preparedness Plan?  The time to complete these projects is before a disaster occurs!!

 It’s not too late to get involved!  The SOA Advocacy & Outreach Committee would like to encourage all Ohio repositories to participate in MayDay, this Friday, May 1st.  Remember, even a simple activity can have a significant impact on the response to a disaster.  If you’re not sure what to do, SAA provides a list of potential MayDay activities.