Category Archives: Advocacy and Outreach

Another October another American Archives Month!

As part of the annual celebration, SOA creates a poster every year to highlight items from collections around the state. This year’s theme was Ohio in World War I, to mark the 100th anniversary of United States involvement in the “War to End All Wars.” Out of the 21 institutions that submitted images for possible inclusion, a poll of SOA members selected six. Only three were included in the final poster, so we wanted to take this opportunity to share all of the winning images and their stories with you. Congratulations to all images chosen and keep an eye out for the call for submissions for next year’s poster!

Congregational Archives, Franciscan Sisters of the Poor, Cincinnati, OH
In 1918, after 46 years in the US, Sister Eutropia was required to register as an Alien Enemy Female. She had to carry her registration card at all times.

Franciscan Sisters Registration Card

Franciscan Sisters Registration Card

National Museum of the United States Air Force, Dayton, OH
Female employees at the Dayton-Wright Airplane Company, Plant 1, Motor Department, July 1, 1918.

Dayton Wright Airplane Company, Plant 1, Motor Department, 1 July 1918.

Defiance College, Defiance, OH
Card advertising the Student Army Training Corps on the Defiance College campus, c. 1918.

Defiance Students Army Training Corps Card

Defiance Students Army Training Corps Card

Ohio Army National Guard, Columbus, OH
Chaplain John F. Herget serving ice cream to Soldiers of the 1st Infantry Regiment during training in Cincinnati, September 1917.

Ohio National Guard members being served ice cream

Chaplain John F. Herget serving ice cream to Ohio National Guard Soldiers

Ohio History Connection, Columbus, OH
Photograph of 21,000 soldiers who were stationed at Camp Sherman in Chillicothe, Ohio, during World War I standing in formation to make the shape of President Woodrow Wilson’s head. In the upper right-hand corner can be seen the tents and buildings of the camp.

Soldiers in Formation as Woodrow Wilson's Head

Soldiers stationed at Camp Sherman in standing in formation as the shape of President Woodrow Wilson’s head

Mary E. Gladwin Papers, University of Akron Archival Services of University Libraries, Akron, OH

Akron nurse and University of Akron graduate Mary E. Gladwin (back row, center) poses with nurses at the American Red Cross Field Hospital in Belgrade, Serbia during World War I—the only Red Cross hospital then located in a combat zone—where she helped care for over 9,000 soldiers.

Akron Gladwin with Nurses in Serbia

Akron Gladwin with Nurses in Serbia

With your Archives Month celebrations wrapped up, don’t forget to check out SOA’s Passport to the Past, it’s a great tool to learn more about historical organizations throughout the state.

“I Found It in the Archives” 2017 Voting Begins Today, August 14th

The 2017 state-wide “I Found it in the Archives” contest features winning essays from two institutions: The Clark County Historical Society and the Ohio History Connection

Anne Strupp and Janet Peterson - Entrants in the "I Found It in the Archives" 2017 Contest

Anne Strupp and Janet Peterson – Entrants in the “I Found It in the Archives” 2017 Contest

Read the 2017 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website.

If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote.

Voting begins August 14, 2017 and ends August 31, 2017.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 2017 in Dublin, Ohio.

Keep a lookout for more information about SOA’s fall meeting on the SOA website.

2017 T-Shirt Design Contest

Society of Ohio Archivists
2017 T-Shirt Design Contest

Wear your love for SOA on your sleeve! Or your front, or your back, it’s up to you!

The Advocacy & Outreach Committee is looking for a few creative people to submit their designs for an SOA t-shirt design contest.

Between now and April 3, 2017, the Advocacy & Outreach Committee will be accepting submissions for t-shirt designs.  SOA members will have the opportunity to vote on their favorite design between April 17th and April 28th, 2017.

The winning design will be announced in early May and t-shirts would be available for purchase on the SOA website and a few will be available for sale at the Spring meeting.

The winning artist will not only win bragging rights to having their design featured on an SOA t-shirt, they will also win a free annual SOA membership, a story in the Ohio Archivist, and a free t-shirt!

T-Shirt Contest Guidelines

  • Designs should be in the spirit of the theme, “Keeping History Alive”;
  • JPG, TIF, and PDF files will be accepted;
  • Images must be at least 300 dpi;
  • Images can have as many colors as you would like;
  • Your design must be original. By submitting a design you are confirming that you either hold the rights to the artwork or are not infringing on anyone’s copyright;
  • All entries should be sent to rheise@co.greene.oh.us and must be received by 5 PM on April 3, 2017;
  • All entry emails should have the subject line “SOA T-Shirt Design Contest”;
  • Include your name, institution’s name, address, telephone number, and email address;
  • The contest winner will grant the Society of Ohio Archivists perpetual use rights for the design;
  • The Society of Ohio Archivists has the right to license submitted designs for use in promotional and fundraising materials.

Put a little HEART in history and
submit your design today!

“I Found It in the Archives” 2016 Voting Begins Today, August 15th

The 2016 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Oberlin College Archives/Oberlin Heritage Center, Greene County Archives, and the Clark County Historical Society.

Read the 2016 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website.

If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote.

Voting begins August 15, 2016 and ends August 31, 2016.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 7, 2016 in Dublin, Ohio. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

“I Found It in the Archives” 2016 Voting Begins August 15th

The 2016 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Oberlin College Archives/Oberlin Heritage Center, Greene County Archives, and the Clark County Historical Society.

Read the 2016 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website. If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote. Voting begins August 15, 2016 and ends August 31, 2016.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 7, 2016 in Dublin, Ohio. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

“I Found It In the Archives” 2015 Ohio State-wide Competition Results

Aaron Buckles is the winner of the I Found it in the Archives contest for his essay which received 39% of the total 109 votes. Aaron will be a guest at the Ohio Local History Alliance/Society of Ohio Archivists Fall Meeting on October 2, 2015 and will share more background about his essay in the “I Found it in the Archives” session following Friday’s luncheon.

Thanks to the three contestants who shared personal stories about the discoveries they made using historical records found in archival collections at the Clark County Historical Society, the Greene County Archives and the Ohio History Connection. Thank you to everyone who voted for their favorite entry and shared this opportunity with family and friends.

“I Found It in the Archives” 2015 Voting Begins August 17th

The 2015 state-wide “I Found it in the Archives” contest features winning essays from three institutions: Clark County Historical Society, Greene County Archives, and the Ohio History Connection. Read the 2015 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website. If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote. Voting begins August 17, 2015 and ends August 30, 2015.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance, on October 2, 2015. Keep a lookout for more information about SOA’s fall meeting on the SOA website.

MayDay-Protecting our Archives in Ohio

MayDay is almost here!  SAA has designated May 1st as MayDay, a day for archivists to take personal and professional responsibility for doing something small, but significant to protect their collections in the event of a disaster.  Repositories in Ohio are being proactive and preparing for a potential disaster before it occurs.

MayDay Activities Across the State

Denison University will be celebrating MayDay by holding a viewing party for the Connecting to Collections webinar, “After Disasters.”  The hosting group is “DERT”, which stands for Disaster and Emergency Recovery Team.

Greene County has invited local firefighters to visit the Greene County Records Center and Archives on May 1st.  This visit will give the firefighters an opportunity to familiarize themselves with the facility, the types of records that are in the collection, as well as consider how they could most effectively fight a fire at this location.  Greene County is also planning to go through their Disaster Kit and inventory their emergency supplies and make sure that they are prepared for a potential disaster.

The National Museum of the United States Air Force (NMUSAF) recognizes MayDay each year by preparing and distributing two different wallet sized cards.  This project is led by the NMUSAF Disaster Response Team (DRT).  The wallet sized cards include phone tree cards for DRT members and Disaster Information Cards for all staff that includes names and phone numbers of DRT members to call in the event of an incident.

One of the ideas listed on the SAA website is to make sure that all collections are in boxes and up off of the floor.  Bowling Green University and the Akron Summit County Public Library are holding workshops on “Learning to Preserve Valuable Collections Using Basic Enclosures.”  Properly constructed enclosures can provide protection from a variety of threats.

Is your repository prepared for a potential disaster?  Use this opportunity to do something, no matter how simple, to protect your collections!  When is the last time you had a fire drill, updated your staff emergency contact information or inventoried your emergency supply kit?  Have you been putting off revising your Disaster Preparedness Plan?  The time to complete these projects is before a disaster occurs!!

 It’s not too late to get involved!  The SOA Advocacy & Outreach Committee would like to encourage all Ohio repositories to participate in MayDay, this Friday, May 1st.  Remember, even a simple activity can have a significant impact on the response to a disaster.  If you’re not sure what to do, SAA provides a list of potential MayDay activities.

Possible Elimination of the IMLS

The Institute of Museum and Library Services (IMLS) has been in existence for 19 short years. The IMLS was established in 1996 under the umbrella of the Museum and Library Services Act (MLSA). The MLSA authorizes both the Library Services and Technology Act (LSTA) and the Museum Services Act (MSA). (Don’t you just love acronyms?)

Now in 2015, discussion is already well underway in the U.S. Congress regarding the reauthorization of the MLSA in 2016. In order for the MLSA — and consequently — the IMLS to continue to exist after Sept. 30, 2016, it must be readopted by both houses of Congress and signed by the President.

Indeed, last April, House Budget Committee chair Paul Ryan released his budget proposal for FY 2015. Ryan’s proposed budget advocated cutting $5 trillion from federal balance sheets. In part, this projected budget trimming would come from the suggested elimination of the IMLS. In sharp contrast, the President’s proposed federal budget for FY 2016 includes a $9.6 million increase for IMLS.

A quote from the excerpt of the House bill/budget resolution recently passed maintains that the funding for libraries and museums previously coming out of the IMLS ‘”is not a core Federal responsibility. This function can be funded at the State and local level and augmented significantly by charitable contributions from the private sector”’. Oh, really?

Should SOA members — along with the Ohio archives, historical society, library, and museum community in general — be concerned about the possibility of losing the IMLS? We should be very apprehensive.

Why worry?

First, Ohio institutions and organizations would stand to lose significant amounts in funding and future grants from the IMLS. Ohio would also lose funding previously obtained from the LSTA if the MLSA is not reauthorized. Among past LSTA grant funding has been the digitization of special collections – a project area probably near and dear to most of our hearts. Two priorities for the IMLS in 2015 are “Learning in Libraries” and a “National Digital Platform”. IMLS currently has about $26 million targeted for grant proposals this year.

Perhaps even more important in the long run, in the event of elimination of the MLSA, would be the negative message from the Federal government regarding the importance of archives, libraries, and museums in general. Doing away with the MLSA/LSTA/IMLS would reinforce the message that the public history-, archives-, library- and museums-sector is not important enough to receive Federal funding.

To quote Susan Hildreth, current director of the IMLS: ‘We are living at a time when the strategic use of resources could not be more important. IMLS’s role – to provide leadership, funding, data, strategic partnerships, knowledge sharing, and policy analysis – helps libraries and museums improve their services.’

I suggest that SOA members follow the recommendation of the Ohio State Librarian’s Office and join the discussion on National Library Legislative Day (NLLD) on May 4-5, 2015.

Michele Tollie-Porter,
For the SOA Committee on Advocacy and Outreach

SOA and Congressional History Caucus Effort—Member Help Is Needed

The National Coalition for History (NCH) is trying to help create a Congressional History Caucus in the US House of Representatives. The Society of Ohio Archivists is a member of NCH and the SOA Advocacy group of the Advocacy & Outreach Committee supports the effort.

For more information on this effort, go to the NCH web site www.historycoalition.org and the related “Dear Colleague” letter in the House to see the purpose and goals for the caucus.

NCH’s goal is to have 50 members signed on before Congress breaks for the Memorial Day recess. The SOA Advocacy group would like to see SOA members to invite members of the Ohio delegation to become members of the caucus. We need for SOA members (plus friends and associates too) to contact your representatives—or their staff members—to encourage them to join. Phone calls, e-mails, visits to the district offices are all good. We ask that you make the contacts before the SOA spring conference. For information on House members from Ohio go www.house.gov/representatives/ and to the list for Ohio. Most members have a web site that includes phone numbers for both the DC and district offices. And once you do make the contact please let either Robin Heise (rheise@co.greene.oh.us) or George Bain (bain@ohio.edu) know so we can assess how well we are doing and what we can expect from this. Thanks.