Author Archives: Jennifer Morehart

MayDay-Protecting our Archives in Ohio

MayDay is almost here!  SAA has designated May 1st as MayDay, a day for archivists to take personal and professional responsibility for doing something small, but significant to protect their collections in the event of a disaster.  Repositories in Ohio are being proactive and preparing for a potential disaster before it occurs.

MayDay Activities Across the State

Denison University will be celebrating MayDay by holding a viewing party for the Connecting to Collections webinar, “After Disasters.”  The hosting group is “DERT”, which stands for Disaster and Emergency Recovery Team.

Greene County has invited local firefighters to visit the Greene County Records Center and Archives on May 1st.  This visit will give the firefighters an opportunity to familiarize themselves with the facility, the types of records that are in the collection, as well as consider how they could most effectively fight a fire at this location.  Greene County is also planning to go through their Disaster Kit and inventory their emergency supplies and make sure that they are prepared for a potential disaster.

The National Museum of the United States Air Force (NMUSAF) recognizes MayDay each year by preparing and distributing two different wallet sized cards.  This project is led by the NMUSAF Disaster Response Team (DRT).  The wallet sized cards include phone tree cards for DRT members and Disaster Information Cards for all staff that includes names and phone numbers of DRT members to call in the event of an incident.

One of the ideas listed on the SAA website is to make sure that all collections are in boxes and up off of the floor.  Bowling Green University and the Akron Summit County Public Library are holding workshops on “Learning to Preserve Valuable Collections Using Basic Enclosures.”  Properly constructed enclosures can provide protection from a variety of threats.

Is your repository prepared for a potential disaster?  Use this opportunity to do something, no matter how simple, to protect your collections!  When is the last time you had a fire drill, updated your staff emergency contact information or inventoried your emergency supply kit?  Have you been putting off revising your Disaster Preparedness Plan?  The time to complete these projects is before a disaster occurs!!

 It’s not too late to get involved!  The SOA Advocacy & Outreach Committee would like to encourage all Ohio repositories to participate in MayDay, this Friday, May 1st.  Remember, even a simple activity can have a significant impact on the response to a disaster.  If you’re not sure what to do, SAA provides a list of potential MayDay activities.

Possible Elimination of the IMLS

The Institute of Museum and Library Services (IMLS) has been in existence for 19 short years. The IMLS was established in 1996 under the umbrella of the Museum and Library Services Act (MLSA). The MLSA authorizes both the Library Services and Technology Act (LSTA) and the Museum Services Act (MSA). (Don’t you just love acronyms?)

Now in 2015, discussion is already well underway in the U.S. Congress regarding the reauthorization of the MLSA in 2016. In order for the MLSA — and consequently — the IMLS to continue to exist after Sept. 30, 2016, it must be readopted by both houses of Congress and signed by the President.

Indeed, last April, House Budget Committee chair Paul Ryan released his budget proposal for FY 2015. Ryan’s proposed budget advocated cutting $5 trillion from federal balance sheets. In part, this projected budget trimming would come from the suggested elimination of the IMLS. In sharp contrast, the President’s proposed federal budget for FY 2016 includes a $9.6 million increase for IMLS.

A quote from the excerpt of the House bill/budget resolution recently passed maintains that the funding for libraries and museums previously coming out of the IMLS ‘”is not a core Federal responsibility. This function can be funded at the State and local level and augmented significantly by charitable contributions from the private sector”’. Oh, really?

Should SOA members — along with the Ohio archives, historical society, library, and museum community in general — be concerned about the possibility of losing the IMLS? We should be very apprehensive.

Why worry?

First, Ohio institutions and organizations would stand to lose significant amounts in funding and future grants from the IMLS. Ohio would also lose funding previously obtained from the LSTA if the MLSA is not reauthorized. Among past LSTA grant funding has been the digitization of special collections – a project area probably near and dear to most of our hearts. Two priorities for the IMLS in 2015 are “Learning in Libraries” and a “National Digital Platform”. IMLS currently has about $26 million targeted for grant proposals this year.

Perhaps even more important in the long run, in the event of elimination of the MLSA, would be the negative message from the Federal government regarding the importance of archives, libraries, and museums in general. Doing away with the MLSA/LSTA/IMLS would reinforce the message that the public history-, archives-, library- and museums-sector is not important enough to receive Federal funding.

To quote Susan Hildreth, current director of the IMLS: ‘We are living at a time when the strategic use of resources could not be more important. IMLS’s role – to provide leadership, funding, data, strategic partnerships, knowledge sharing, and policy analysis – helps libraries and museums improve their services.’

I suggest that SOA members follow the recommendation of the Ohio State Librarian’s Office and join the discussion on National Library Legislative Day (NLLD) on May 4-5, 2015.

Michele Tollie-Porter,
For the SOA Committee on Advocacy and Outreach

SOA and Congressional History Caucus Effort—Member Help Is Needed

The National Coalition for History (NCH) is trying to help create a Congressional History Caucus in the US House of Representatives. The Society of Ohio Archivists is a member of NCH and the SOA Advocacy group of the Advocacy & Outreach Committee supports the effort.

For more information on this effort, go to the NCH web site www.historycoalition.org and the related “Dear Colleague” letter in the House to see the purpose and goals for the caucus.

NCH’s goal is to have 50 members signed on before Congress breaks for the Memorial Day recess. The SOA Advocacy group would like to see SOA members to invite members of the Ohio delegation to become members of the caucus. We need for SOA members (plus friends and associates too) to contact your representatives—or their staff members—to encourage them to join. Phone calls, e-mails, visits to the district offices are all good. We ask that you make the contacts before the SOA spring conference. For information on House members from Ohio go www.house.gov/representatives/ and to the list for Ohio. Most members have a web site that includes phone numbers for both the DC and district offices. And once you do make the contact please let either Robin Heise (rheise@co.greene.oh.us) or George Bain (bain@ohio.edu) know so we can assess how well we are doing and what we can expect from this. Thanks.

SOA Award Recipients 2015

Congratulations to the recipients of the SOA Merit Awards, New Professional Scholarships, and Student Scholarships to the SOA Annual Meeting!  The awardees will be recognized at the upcoming Annual Meeting on May 15th, at OCLC in Dublin, Ohio.  Their hard work and accomplishments are greatly appreciated by Ohio archivists, and they serve as excellent role models in our profession.

New Professional Scholarships:

  • Shawnee Yvette Murrain
  • Maren McKee

Student Scholarships:

  • Nina Ann Herzog
  • Shelby Dixon

Merit Awards:

  • Gillian Marsham Hill
  • Janet Carleton

DEADLINE EXTENDED! SOA Call for Posters and Session Proposals

We’ve extended the deadline to submit both poster proposals and session proposals for the SOA Spring 2015 meeting!  Poster and session proposals from both students and professionals are welcome.  Please submit your proposals by Friday January 23 at 5:00 pm.

Call for Session Proposals and Posters

Archives Amplified

Society of Ohio Archivists Spring Meeting

Friday May 15, 2015

The SOA 2015 Program Committee is seeking a broad array of creative proposals related to archival work today and into the future.  This year we are accepting both session proposals and poster proposals at the same time.  All proposal topics are welcome.  Possible ideas include, but are not limited to:

  • Tools for Archival Discovery, Maintenance, and/or Marketing
  • Outreach and Instruction efforts
  • Student, Intern, and Volunteer Experiences and Projects
  • Funding for Archival Projects or Archival Facilities
  • Unique Collection Development Ventures
  • Preservation, Description, and Access to Traditional, Born-digital, or Hybrid Collections

Proposals of traditional panel sessions, student and professional posters, and alternative formats such as lightening rounds, pecha kucha, fish bowl sessions, and other session formats that allow for interaction between presenters and attendees are encouraged.

The Program Committee encourages proposals from students, new professionals, first time presenters and attendees, as well as individuals from related professions.

The deadline for proposal submission is Friday December 12, 2014.  DEADLINE EXTENDED to Friday January 23 at 5:00pm.

 Proposals must include the following information:

  • Session or Poster Title
  • Session Type (Traditional Panel, Student Poster, Professional Poster, Fishbowl, Lightening Round, Debate, Mini-workshop, World Café, etc.)
  • Abstract of 250 words or less describing the session or poster and how it will be of interest to SOA attendees
  • Session or Poster Description for the SOA program (50 words or less)
  • Session Contact Person (Name, Institution, Title or Degree Program, Telephone Number, Email Address)
  • Other Participants and Contact Information (Name, Institution, Title or Degree Program, Telephone number, email address)
  • A/V or Technology Requirements
  • Additional Special Needs

 Please submit the above proposal information via email to Suzanne Reller at maggarsm@ucmail.uc.edu or Kristin Rodgers at kristin.rodgers@osumc.edu

Deadline Extended–Call for Session Proposals & Posters

Call for Session Proposals and Posters

Archives Amplified
Society of Ohio Archivists Spring Meeting
Friday May 15, 2015

The SOA 2015 Program Committee is seeking a broad array of creative proposals related to archival work today and into the future.  This year we are accepting both session proposals and poster proposals at the same time.  All proposal topics are welcome.  Possible ideas include, but are not limited to:

  • Tools for Archival Discovery, Maintenance, and/or Marketing
  • Outreach and Instruction efforts
  • Student, Intern, and Volunteer Experiences and Projects
  • Funding for Archival Projects or Archival Facilities
  • Unique Collection Development Ventures
  • Preservation, Description, and Access to Traditional, Born-digital, or Hybrid Collections

Proposals of traditional panel sessions, student and professional posters, and alternative formats such as lightening rounds, pecha kucha, fish bowl sessions, and other session formats that allow for interaction between presenters and attendees are encouraged.

The Program Committee encourages proposals from students, new professionals, first time presenters and attendees, as well as individuals from related professions.

The deadline for proposal submission is Friday December 12, 2014.
DEADLINE EXTENDED to Friday, January 16, 2015 at 5:00pm.

 Proposals must include the following information:

  • Session Title
  • Session Type (Traditional Panel, Student Poster, Professional Poster, Fishbowl, Lightening Round, Debate, Mini-workshop, World Café, etc.)
  • Session proposal abstract of 250 words or less describing the session or poster and how it will be of interest to SOA attendees
  • Session Description for the SOA program (50 words or less)
  • Session Contact Person (Name, Institution, Title or Degree Program, Telephone Number, Email Address)
  • Other Participants and Contact Information (Name, Institution, Title or Degree Program, Telephone number, email address)
  • A/V or Technology Requirements
  • Additional Special Needs

Please submit the above proposal information via email to Suzanne Reller at maggarsm@ucmail.uc.edu or Kristin Rodgers at kristin.rodgers@osumc.edu

Society of Ohio Archivists 2015 Merit Award

The Society of Ohio Archivists Merit Award is given to individuals or organizations that have by excellence in deeds, actions, or initiatives improved the state of archives in Ohio over the past year.

Applications should include the following information:

  • Name of nominee;
  • Nominee’s employer or institution;
  • Nominee’s mailing address, phone number, and e-mail address;
  • Brief reason for nomination;
  • The nominator’s contact information so that the awards committee may contact you for additional information;
  • Applications are due by February 15, 2015.

Applications and inquiries can be sent via e-mail or mail to Devhra BennettJones.  Email: Devhra@Lloydlibrary.org  Address: Lloyd Library, 917 Plum Street, Cincinnati, Ohio 45202.

The award will be presented at the Society of Ohio Archivists Annual meeting on Friday, May 15, 2015 at the OCLC Conference Center in Dublin, Ohio.

Society of Ohio Archivists 2015 Spring Meeting Scholarship Awards

The Society of Ohio Archivists (SOA) is pleased to announce four scholarships available to students (2 awards total in this category) and new archival professionals (2 awards total in this category) with three years or less experience in the workplace to attend their annual spring meeting on Friday, May 15, 2015 at the OCLC Conference Center in Dublin, Ohio.

The scholarship consists of conference registration (including lunch), a one year membership to SOA, and a $100 travel stipend.  Awardees are required to write about their experience for publication in the Ohio Archivist newsletter.

 Applications should include the following information:

  • Applicant’s name, mailing address, and e-mail address.
  • Students should list their school’s name and academic program;
  • New professionals should list their employer and number of years working within the field;
  • Description about how the meeting will benefit the applicant professionally;
  • Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
  • Statement of the applicant’s need for financial support to attend the conference;
  • Applications are due by February 15, 2015.

Applications and inquiries can be sent via e-mail or mail to Devhra BennettJones.  Email: Devhra@Lloydlibrary.org  Address: Lloyd Library, 917 Plum Street, Cincinnati, Ohio 45202.

Celebrating Archives Month in Ohio

IMG_0929-1

Ohio Senator Joe Eucker (center), who represents Clermont County (Utopia) in the state senate, receives a 2014 Archives Month poster from State Archivist Fred Previts (left) and SOA Archives Month Committee chair George Bain (right) in his Statehouse office in early October.

IMG_6163State Representative Doug Green, who represents Utopia, OH (Clermont County), poses by the historical marker that relates the community’s beginnings. A photo of Utopia from 1940 is featured on the Society of Ohio Archivists’ Archives Month 2014 poster.

For more information about Archives Month in Ohio, see the Archives Month page.

Call for Session Proposals & Posters—SOA Annual Conference 2015

Call for Session Proposals and Posters

Archives Amplified
Society of Ohio Archivists Spring Meeting
Friday May 15, 2015

The SOA 2015 Program Committee is seeking a broad array of creative proposals related to archival work today and into the future.  This year we are accepting both session proposals and poster proposals at the same time.  All proposal topics are welcome.  Possible ideas include, but are not limited to:

  • Tools for Archival Discovery, Maintenance, and/or Marketing
  • Outreach and Instruction efforts
  • Student, Intern, and Volunteer Experiences and Projects
  • Funding for Archival Projects or Archival Facilities
  • Unique Collection Development Ventures
  • Preservation, Description, and Access to Traditional, Born-digital, or Hybrid Collections

Proposals of traditional panel sessions, student and professional posters, and alternative formats such as lightening rounds, pecha kucha, fish bowl sessions, and other session formats that allow for interaction between presenters and attendees are encouraged.

The Program Committee encourages proposals from students, new professionals, first time presenters and attendees, as well as individuals from related professions.

The deadline for proposal submission is Friday December 12, 2014.

 Proposals must include the following information:

  • Session Title
  • Session Type (Traditional Panel, Student Poster, Professional Poster, Fishbowl, Lightening Round, Debate, Mini-workshop, World Café, etc.)
  • Session proposal abstract of 250 words or less describing the session or poster and how it will be of interest to SOA attendees
  • Session Description for the SOA program (50 words or less)
  • Session Contact Person (Name, Institution, Title or Degree Program, Telephone Number, Email Address)
  • Other Participants and Contact Information (Name, Institution, Title or Degree Program, Telephone number, email address)
  • A/V or Technology Requirements
  • Additional Special Needs

Please submit the above proposal information via email to Suzanne Reller at maggarsm@ucmail.uc.edu or Kristin Rodgers at kristin.rodgers@osumc.edu