SOA Spring Conference 2015 – Archives Amplified
The Society of Ohio Archivists’ Spring Conference was held on Friday, May 15, 2015 at the General Session Room at the OCLC Conference Center in Dublin, Ohio.
Registration: The registration fee was $45 for members, $30 for students, and $65 for non-members. The registration fee included a continental breakfast and lunch. Onsite registration was available, but a pdf version of the registration form was also available for those who do not wish to register online. Pre-conference registration will closed on Friday May 8.
Directions: The OCLC Conference Center is located at 6600 Kilgour Place, Dublin, OH 43017-3395. Directions are available on the OCLC Conference Center website.
Schedule & Program
8:15-9:00 – Registration and Silent Auction
9:00-9:50 – Welcome and Plenary
Plenary Speaker: Jenny Robb, Curator and Associate Professor of The Ohio State University Billy Ireland Cartoon Library & Museum
Building Stories: Amplifying the Billy Ireland Cartoon Library & Museum
In 2013, the Billy Ireland Cartoon Library & Museum opened its new $14 million facility on Ohio State’s campus and launched an ambitious museum exhibition program designed to increase engagement with its extensive collection of art and archives. The story of this successful project, and the challenges encountered along the way, provides a backdrop for discussing the importance of building long-term relationships and connections – both inside and outside your organization.
10:00-11:00 Concurrent Sessions
Delivering the Ohio Department of Health Certificates Digitally
Presenters: Liz Plummer, Phil Sager, and Teresa Carstensen, Ohio History Connection
Hear how the Ohio History Connection provided 2,000,000 digitized 1954-1963 Ohio Department of Health Death certificates for patrons to research. Plummer, Sager, and Carstensen will discuss the technical aspects of the project and the creation of policies and procedures.
Focusing on Field Trips & Hands-on History: Archival Outreach with Local Schools and Teachers
Presenters: Jodi Kearns and Natacha Keramidas, Cummings Center for the History of Psychology, University of Akron; Shelby Dixon and Nina Herzog, Wright State University
Collaboration with K-12 students and educators is increasingly useful practice in archival outreach. This session will explore the research, design, and results of two outreach efforts. Shelby Dixon and Nina Herzog will describe a Wright State University effort to create primary source workshops for local students. Jodi Kearns and Natacha Keramidas of the Cummings Center for the History of Psychology will explain an IMLS-funded partnership with teachers to design field trips with self-directed, hands-on learning. Learn if similar projects might work for your institution.
11:00-11:15 Break and Poster Session
11:15-12:15 Concurrent Sessions
Wright Brothers Newspaper Digitization Project
Presenters: Lisa Rickey and Ryan O’Grady, Wright State University; William McIntire, Dayton Metro Library
The Wright Brothers Newspaper Digitization Project is a collaborative effort of Wright State University Libraries, and the Dayton Metro Library. Both institutions hold various runs of newspapers produced by the Wright Brothers in the late 19th century. This session will focus on the origins of the collaboration, examination of the holdings of each institution, selection and preparation of issues to be digitized, and the digitization process itself, including challenges, solutions, and best practices.
The Value-Added Archivist: Becoming an Integrated Part of the Academy
Presenters: Kevin Grace, Eira Tansey, and Veronica Buchanan, University of Cincinnati
By taking either a lead or partnership role with teaching and research faculty, archivists project themselves into a positon where future worth can be determined for added resources in the classroom, course assignments, and research endeavors. Three University of Cincinnati archivists will detail their work becoming active partners in research and publication by shepherding early adopters for a digital repository, co-researching and authoring a census on the rare Vesalius anatomy monograph, and teaching courses that include creative research projects. Panelists will also discuss best practices for becoming “value-added.”
1:15-1:50 Speed Networking
2:00-3:00 Concurrent Sessions
Creating Digital Stories and History Harvests for Outreach and Instruction
Presenters: Jacqueline Johnson and Helen Sheumaker, Miami University; Brian Leaf, The Ohio State University
This session will focus on the use of digital storytelling and Pinterest as tools to promote archives. Participants will learn about digital storytelling and how it can be used to teach undergraduates to appreciate artifacts and other primary sources in a special collection, as well as how Pinterest can be used to develop narrative-driven exhibitions which focus on the intersection of university archives and public historians.
Out of Site: Coordinating a Large-Scale Move of Archival Materials
Presenters: Camila Tessler and Karen Glenn, The Ohio State University
Tessler and Glenn will discuss the transfer of significant portions of physical materials from The Ohio State University Library Special Collections holdings into an off-site storage facility, the issues that arose and solutions to common problems that affect these moves. Solutions are applicable to any sized repository contemplating similar transfers or exploring future space expansion options.
3:00-3:15 Break, Posters, and Silent
3:15-4:15 – Business Meeting and Silent Auction Results
Poster Session Descriptions
Ohio Digital Hubs Project
Presenters: Angela O’Neal, Columbus Metropolitan Library; Chatham Ewing, Cleveland Public Library; Stephen Hedges, Ohio Public Library Information Network (OPLIN); Meg Delaney, Toledo Lucas-County Public Library; Katrina Marshall, Public Library of Cincinnati and Hamilton County
Learn more about the Ohio Digital Hubs project, a collaborative project of the Cleveland Public Library, Columbus Metropolitan Library, Public Library of Cincinnati and Hamilton County, and Toledo-Lucas County Public Library. Digital Hubs is building regional digitization centers across the state and working to develop standardized metadata.
Origin and Record of the Archives Profession Northeast Ohio
Presenter: Nora Blackman, Case Western Reserve University
This poster provides an overview of the history of the archives profession in Northeast Ohio and the historical records that document the work of early leaders and the effect that they had on the profession in the region, in the state and the nation.
Establishing and Sustaining the American Theatre Archives Project in Ohio
Presenters: Nora Blackman, Case Western Reserve University; Amy Dawson, Cleveland Public Library
This poster provides an overview of American Theatre Archives Project (ATAP), an initiative of the American Society for Theatre Research (ASTR) currently being developed in Ohio. ATAP is a network of archivists, dramaturges and scholars preserving the legacy of the American theatre makers by supporting archives of their work.
An EAD-Encoding Tool for Everyone: The Ohio EAD FACTORy
Presenter: Janet Carleton, Ohio University Libraries
Available staff and budget constraints can make creating EAD-encoded finding aids difficult. This poster will show how a web-based tool for creating these came about in Ohio and is being used by more than 60 institutions. Requiring no technical knowledge of EAD, this free tool can work in virtually any setting and with anyone.