Annual Conferences

Past Conferences: 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011

2019 Annual Meeting: Invention and Innovation

Lodging/Location | Mixer | Plenary Speaker | Program | Registration | Workshops |

The Society of Ohio Archivists’ 2019 Annual Meeting will be held on Friday, May 17, 2019, in Akron, Ohio, with a preconference workshop at Kent State University, and mixer at the National Museum of Psychology on Thursday, May 16.

Join us for two days full of Invention and Innovation. Follow this page and hashtag #soaam19 for more information. Scroll down for more information!

We hope to see you all in May!
Stephanie Bricking & Stacey Lavender
Cochairs, Society of Ohio Archivists Educational Programming Committee

Plenary Speaker: Kathleen D. Roe

Kathleen Roe portraitKathleen Roe’s talk, “Reimagining the Future of the Archival Past,” will focus on the future of archival work, including ensuring our institutions collect materials that reflect a comprehensive, inclusive past, conveying the value of archives in meaningful ways to a wide range of users and audiences, and stepping forward to strengthen our profession and its role in our communities and society.

Roe has been active in the archives community for more than 40 years, recently retiring from the New York State Archives as director of Archives and Records Management. She is a Fellow and past-president of the Society of American Archivists and has served on a range of committees, most recently relating to public policy and advocacy. Roe has been involved in providing professional education through SAA, the Council of State Archivists, and as an instructor for the Georgia Archives Institute. Additionally, she has published on arrangement and description, online access, and is author of a forthcoming SAA Fundamentals manual on advocacy and awareness for archivists.

Conference hashtag: #soaam19


  • Online registration:
  • Printable registration: form for mailing in available here.
  • Cancellations: For a full refund, requests must be made before Friday, May 10, 2019 at 5 PM. Please submit cancellation requests to
  • Prices and Dates
    • Early bird–through April 30
      • Annual meeting registration: $45 SOA members; $65 nonmembers; $30 students.
      • Workshop registration: $30 for 1/$50 for 2, SOA members; $35 for 1/$55 for 2, nonmembers; $25 for 1/$45 for 2, students.
      • Mixer registration: $25. Due to catering obligations, must register by April 30.
    • Regular preregistration–through May 10
      • Annual meeting registration: $50 SOA members; $70 nonmembers; $35 students.
      • Workshop registration: $40 for 1/$60 for both, SOA members; $45 for 1/$65 for both, nonmembers; $35 for 1/$55 for both, students.
    • Onsite meeting registration: $60 SOA members; $80 nonmembers; $40 students. No onsite Workshop or Mixer registration. Due to catering restrictions, we cannot guarantee lunch for onsite registrants.


The conference hotel is the Hilton Akron/Fairlawn Hotel, 3180 W. Market St, Akron, 44333.

Both the Friday annual meeting sessions and sleeping rooms are at this location. A block of rooms is reserved for the nights of 5/16-5/19 at a rate of $129. The rate will be available until May 19, or until the room block runs out. Guests can reserve rooms in the block either of the following ways: using the link or calling 330-867-5000 and mentioning the Society of Ohio Archivists conference. Directions.

Lactation Rooms:

Thursday Preconference Workshops will be held at the Kent State University Library, 1125 Risman Dr, Kent, OH 44242. Free parking passes will be available for registrants. Google Map.

Thursday Evening Mixer will be held at the National Museum of Psychology, in the Drs. Nicholas and Dorothy Cummings Center for the History of Psychology, The University of Akron, 73 S. College St, Akron, OH, 44325-4302. Free parking is available in the lot adjacent to the building. Visitors can also park in Lot 30 at the corner of College and Market streets. Metered parking is available along S. College Street. Google Map. Registration closed on April 30 for the Mixer.

Schedule & Program

Thursday, May 16, 2019

Preconference Workshops:

Workshop I: Fundamentals of Born-Digital Archiving (Beginner)
THURSDAY 9:00 AM-12:00 PM – Kent State University Libraries, Kent. Instructors: Dr. Gracy & Dr. Soyka

This workshop is designed for archivists with little or no prior experience with the management of digital records and objects. Instructors will cover basic concepts of digital preservation and electronic recordkeeping, and will provide multiple examples to illustrate concepts and challenges.

Topics to be addressed will include:
• Types of digital records and media formats
• Digital longevity challenges
• Metadata requirements for digital archiving, including technical and administrative data needs
• Practical digital preservation strategies, including refreshing, reformatting, and migration
• Software tools for digital preservation activities, such as checksum generation/validation, file characterization/validation, and metadata harvesting
• Demonstrations of basic workflows for acquisition, appraisal, preservation, and access to digital records/objects, including a walkthrough of Archivematica
• Communicating with administrators about digital archiving requirements

Attendees will also engage in hands-on exercises designed to help them apply what they are learning to particular record types and varied scenarios. Limited to 30 per workshop.

Workshop II: Beyond the Basics: More Concepts and Strategies for Digital Archiving (Intermediate/Advanced)
THURSDAY 2:00 PM-5:00 PM – Kent State University Libraries, Kent. Instructors: Dr. Gracy & Dr. Soyka

The afternoon session is designed for archivists with some prior experience and comfort with the basics of electronic recordkeeping and digital archiving (as described in the morning session above). In this interactive afternoon session, we’ll dig into the complexities of decision-making for records retention, appraisal, digitization, and access. We’ll explore hot topics like email retention, archiving social media, and digital forensics, using tools like ePADD, Archive-It, and BitCurator, and look at various repository solutions for digital archiving. Finally, we’ll look at the National Digital Stewardship Alliance’s Levels of Digital Preservation and consider how to make progress with digital archiving goals, depending upon your repository’s resources and digital archiving requirements. Limited to 30 per workshop.

Dr. Karen Gracy portraitInstructor: Dr. Karen F. Gracy is an associate professor in the School of Information at Kent State University. She teaches courses in the digital preservation and archival studies areas, with a particular interest in preservation of audiovisual resources. Dr. Gracy’s scholarly interests are found within the domain of cultural heritage stewardship, including applications of semantic technologies to improve description and access to archival materials. She is co-editor-in-chief of Preservation, Digital Technology and Culture, and recently edited Emerging Trends in Archival Science, a collection of research presented by scholars at the 2016 AERI conference held at Kent State.

Heather Soyka portraitInstructor: Dr. Heather Soyka is an assistant professor at the Kent State University iSchool, teaching in the areas of archives and special collections. She has been an active member of the Society of American Archivists for over a decade, and currently serves on the editorial board for the American Archivist and as the co-chair of the annual SAA Research Forum. She completed her PhD in archival studies/library and information sciences at the University of Pittsburgh.

Thursday Evening Mixer

Join us for a fun mixer on Thursday evening at the National Museum of Psychology, The University of Akron logoThe National Museum of Psychology, Cummings Center for the History of Psychology, The University of Akron. Thursday, 6-8 PM. 

Tour the museum and mingle with colleagues! Enjoy light appetizers along with drinks (wine, water, soda). Registration closed on April 30 for the Mixer.

The museum features permanent exhibits on the history of psychology as a profession, a science, and an agent of social change. Explore how psychology has become a part of popular culture and everyday life.


Friday, May 17, 2019

Annual Meeting

Annual meeting registration includes continental breakfast, lunch, and break refreshments. Due to catering restrictions those who register onsite can not be guaranteed lunch. Download the SOA Annual Meeting Program 2019 (PDF).

Note: all sessions will be held on the lower level of the hotel.

Annual Meeting Program Schedule

8:15 AM 8:45 AM Registration / Continental Breakfast / Silent Auction
8:45 AM 9:45 AM Welcome & Opening Plenary: Kathleen Roe “Reimagining the Future of the Archival Past”
9:45 AM 10:55 AM Session 1a: Collaborative Projects.
– Getting Out of Your Comfort Zone: Using the World War I Centennial for Innovative Collaboration and Outreach Projects. Victor Fleischer, University of Akron; Rebecca Larson-Troyer, Akron-Summit County Public Library; Toivo Motter, Stan Hywet Hall & Gardens
– Good Migrations: Blurring the Lines Between the Library, Archives, and Museum. Laura Maidens & Jennie Thomas, Rock & Roll Hall of Fame
9:45 AM 10:55 AM Session 1b: Teaching in the Archives.
– Discovering History through Diverse Collections. William Modrow, Miami University
– There’s a First Time for Everything. Anne Ryckbost, Xavier University
10:55 AM 11:05 AM Break / Posters / Silent Auction
11:05 AM 12:15 PM Session 2a: Alternative Approaches to Processing
– You get an A!: Teaching Students to Process Archival Collections in the Classroom. Emily Gainer, Cummings Center for the History of Psychology; Lisa Rickey, Wright State University
– Thinking Outside the Hollinger Box: Challenges of Avant-garde Collections at Ohio State University Libraries. Courtney Bishop & Mackenzie Sommers, The Ohio State University
11:05 AM 12:15 PM Session 2b: Job Hunting as an Archivist
– Getting a Job Like a Boss. Collette McDonough, Kettering Foundation
– “Filling in the Gaps”: Non-Traditional Approaches to Becoming an Archivist. Margaret Breidenbaugh, Cincinnati Museum Center; Hannah Kemp-Severence, Case Western Reserve University; Gino Pasi, University of Cincinnati
12:15 PM 1:45 PM Lunch / Business Meeting
1:45 PM 2:30 PM Session 3:  “Where Were you the Last 200 Years?”: Building a Diverse and Inclusive Repository for Underrepresented Communities. Lori Harris & Gino Pasi, University of Cincinnati
2:30 PM 3:00 PM Break / Mock Archives Job Interviews / Poster Sessions / Silent Auction Ends
2:30 PM 3:00 PM Mock Archives Job Interviews
2:30 PM
3:00 PM
Poster: Bust a Move! Beneficial Basement Discoveries. Justin Bridges, Jacky Johnson, and Laura Stewart, Miami University.

Poster: Sierra for Special Collections. Andrea Boehme and Lindy Smith, Bowling Green State University.

Poster: Street Photography at Scale: Photographically Documenting Neighborhoods. John Dewees, Toledo Lucas County Public Library

3:00 PM 4:30 PM Session 4a: Mini-workshop: Advocating for Collections Care. Dyani Feige, Conservation Center for Art & Historic Artifacts
3:00 PM 4:30 PM Session 4b: Mini-workshop: An Innovative Approach to Records Management Training: Making Records Management Training Fun! Melissa Dalton & Robin Heise, Greene County Records Center & Archives