Annual Conference

Past Conferences: 2016 | 2015 | 2014 | 2013 | 2012 | 2011

SOA Annual Meeting 2017 – Keeping History Alive

Please plan to attend the Society of Ohio Archivists’ Spring Conference on Friday, May 19, 2017 at the General Session Room at the Quest Conference Center, 8405 Pulsar Place, Columbus, Ohio, 43240.

Program (PDF) | Schedule-at-a-Glance (PDF) | Social Media handout (PDF)

Online registration is closed. Registration on site the day of the event is still available, but lunch cannot be guaranteed for those who register onsite.


  • Onsite meeting registration (May 19): $60 SOA members, $80 nonmembers, $40 students. Due to catering restrictions, lunch cannot be guaranteed for those who register onsite.


Registration: Online registration available here:

  • Early bird meeting registration (ends May 1, 5 PM): $45 SOA members, $65 nonmembers, $30 students.
  • Regular meeting preregistration (May 2–May 12, 5 PM): $50 SOA members, $70 nonmembers, $35 students.
  • Onsite meeting registration (May 19): $60 SOA members, $80 nonmembers, $40 students. Due to catering restrictions, lunch cannot be guaranteed for those who register onsite.
  • Workshop preregistration (ends May 12, 5 PM): $20 SOA/OPC members, $25 nonmembers, $10 students. No onsite registration available for workshop. Limited to 20.

The meeting registration fee includes a continental breakfast and lunch. To register by check, please use this pdf version of the form.

Online registration note: Please note that if you registered online in the past, the Ohio History Store will remember you and ask you to login before you complete your registration. It will say “You are already registered.” This means that you’re registered for the online store, not the conference. If you don’t remember your password, there is an option to have the system send it to you. You are not finished registering until you’ve logged in and completed payment. If you don’t receive a confirmation email from the Ohio History Store you may not be registered! In this case, check with Betsy Hedler at or 614-297-2538 to make sure your registration was received.

Cancellation and Refund Policy: Cancellations for a full refund must be made before Friday, May 12 at 5 PM. For cancellations made prior to this date, your registration fee will be refunded via the method of payment (e.g. credit card to credit card transaction, etc.), minus minimum processing costs if applicable. Please submit cancellation requests to Cancellation requests must include the registrant’s name, email address, membership status, method of payment, and the total amount paid. Please allow 4-6 weeks for your refund to be processed. No refunds can be given for cancellations made after Friday, May 12, at 5 PM.

Directions: Quest Conference Center is located at 8405 Pulsar Place, Columbus, Ohio, 43240. Directions are available on the Quest Conference Center website.

Contact: Educational Programming Committee Cochairs Janet Carleton or Collette McDonough with any questions.

Schedule & Program

Thursday, May 18, 2017, 12:30-4pmOhio History Center, 3rd floor Archives/Library Classroom, 800 E. 17th St, Columbus

Preconference Workshop – Simple Supports for Dynamic Exhibits, with Miriam Nelson & Catarina Figueirinhas, in collaboration with the Ohio Preservation Council.

Workshop handout (PDF)

Workshop schedule:

12:30 PM            1:00 PM               Registration
1:00 PM               3:00 PM               Workshop
3:15 PM               4:00 PM               Tour

A hands-on workshop, in collaboration with the Ohio Preservation Council. Attendees will learn how preventative preservation can enhance the aesthetics of exhibiting flat archival material, and ways to create safe and inexpensive mounts and supports that create multiple viewing angles to accommodate a variety of cases. Simple archivally sound supports not only protect your collections during display, but also provide flexibility and visual interest in the most stubborn display cases. Registration capped at 20, so don’t wait!

Miriam Nelson is head of Preservation for the Ohio University Libraries where she oversees the conservation of the general and special collections, administrates the Libraries’ preservation program, and manages the Southeast Ohio Regional Library Depository. She also serves as Chair Elect of the Ohio Preservation Council. Catarina Figueirinhas is senior conservation technician for the University of Cincinnati Preservation Lab where she works mostly on medium rare and special collections books. She is a member of the Ohio Preservation Council, the American Institute for Conservation of Historic and Artistic Works, and the Cincinnati Book Arts Society.

Friday, May 19, 2017, 8:30-5pm – Quest Conference Center, Columbus (Polaris)

Annual Meeting Schedule

8:15 AM 8:45 AM Registration / Silent Auction
8:45 AM 9:35 AM Welcome and Plenary – Kathleen Williams. “A Passion for Public Service”

Williams will discuss how through the work, holdings, and audiences we serve, archivists can claim a powerful and legitimate place in fulfilling a great public interest, now more than ever.

9:35 AM 10:35 AM Session 1 – Panel: Collaboration in the Archives:

– How to Merge with Sustainability.

William Modrow & Jacky Johnson, Miami University

– Living Seeds of History: The John Stokes & Mary’s Gardens Exhibit.

Stephanie Shreffler & Kayla Harris, University of Dayton

9:35 AM 10:35 AM Session 2 – Mini-Workshop: Accessibility in the Archives: Are your Online Materials Compliant?

Shelley Blundell, Youngstown State University & Tammy Stitz, University of Akron

10:35 AM 10:50 AM Break
10:50 AM 11:50 AM Session 3 – Panel: Digitization and Outreach–Involving the Community in Celebrating Our Common Heritage.

Jillian Carney, Ohio History Connection & Jennie Thomas, Rock and Roll Hall of Fame & Museum

10:50 AM 11:50 AM Session 4 – Mini-Workshop: Naming Rights or Sponsorships–Which Funding Option is Best for Your Archives or Project.

Edmund Rossman, Shaker Library

11:50 AM 1:00 PM Lunch / Awards Ceremony / Election
1:00 PM 2:00 PM Session 5A-5D – World Café:

A – Capitalizing Discovery on Social Media.

Jennifer Baker & Jen Haney Conover, Warren County Records Center and Archives

B – Check-Up: A Preliminary Assessment of the Vitality of Regional Archival Associations.

George Bain, Ohio University, retired.

C – Keeping History Alive: A Sabbatical Case Study.

Joan Plungis, University of Dayton

D – Discover–Explore–Connect: Teaching with Primary Sources in the Natural Science. [Update]

Kieth Peppers, Baldwin Wallace University & Wendy Wasman, Cleveland Museum of Natural History

2:00 PM 2:10 PM Break / Silent Auction Ends
2:10 PM 2:55 PM Session 6 – Panel: Preservation and Migration: MOMMY: Master Objects Metadata and Migration—Yeah!

Darnelle Melvin & Dan Noonan & The Ohio State University

2:10 PM 2:55 PM Session 7 – Forum: Ask a Preservation Professional.

Ohio Preservation Council members Holly Prochaska, University of Cincinnati; Carrie Phillips, Bluffton University; Miriam Nelson, Ohio University

2:55 PM 3:10 PM Break / Silent Auction Results
3:10 PM 3:55 PM Session 8 – Panel: “I Judge Him to be Insane:” Ethical and Practical Considerations in the Digitization of Historical Medical Records.

Karmen Beecroft & Stacey Lavender, Ohio University

3:10 PM 3:55 PM Session 9 – Forum: Linked Open Data and Special Collections. [Update]

Libby Hertenstein & Lindy Smith, Bowling Green State University

3:55 PM 4:05 PM Break
4:05 PM 4:50 PM SOA Business Meeting
Aqueous Inkjet Prints: Excess Water Removal Chart.

Ivey Barker

But What Do We Put in the Cases? Identifying and Selecting Exhibit Materials at a Small Archives.

Jolie Braun, The Ohio State University

DPLA & the Ohio Digital Network: Opening New Doors for Cultural Heritage Collections.

Jen Johnson, State Library of Ohio

Helping Archives Students Connect the Dots: Exploring the Role of Internships and Active Learning Experiences in Achieving Program Learning Objectives at Kent State University.

Karen Gracy, Kent State University

The Story of Chief Leatherlips: Cultural Heritage Informatics as a Research and Fact-Finding Method.

Madeleine Fix