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Due Date Extended: Society of Ohio Archivists Student and New Professional Award Applications

The Society of Ohio Archivists (SOA) is pleased to announce four scholarships available to students (2 awards), and new archival professionals (2 awards) with three years or less experience in the workplace to attend their annual spring meeting on Friday, May 17, 2019 at the Hilton Akron/Fairlawn Hotel.

The scholarship consists of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend.  Awardees are required to submit a photograph and write about their experience for publication in the Ohio Archivist newsletter.

Applications should include the following information:

*       Applicant’s name, mailing address, and e-mail address.

*       Students should list their school’s name and academic program;

*       New professionals should list their employer and number of years working within the field;

*       Description about how the meeting will benefit the applicant professionally;

*       Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;

*       Statement of the applicant’s need for financial support to attend the conference;

*       Applications are due by March 16, 2019.

Applications and inquiries can be sent via e-mail or mail to Devhra BennettJones, Devhra@Lloydlibrary.org Lloyd Library, 917 Plum Street, Cincinnati, Ohio 45202.

The awards will be presented at the Society of Ohio Archivists Annual meeting on Friday, May 17, 2019 at the Hilton Akron/Fairlawn Hotel.

Rock & Roll Hall of Fame Library & Archives Internship

Library & Archives Internship

The Rock & Roll Hall of Fame’s Library & Archives offers opportunities for intern experiences to graduate students preparing for careers in libraries and archives. Interns will work closely with one of the Rock Hall’s librarians or archivists to develop professional level skills that will prepare them for the workforce.

There are three internship projects currently offered:

  1. Processing of archival analog and digital A/V and manuscript collections and institutional records, to include arrangement and description, writing finding aids, the creation of metadata, and use of collection management system, Adlib.
  2. Library collection development, including the evaluation of the library backlog to assess accuracy of inventories, determine the core collection, and make recommendations for deaccession.
  3. Cataloging academic dissertations in OCLC, transferring records into collection management system, Adlib, and adding local holdings information.

Eligibility:

An intern must currently be enrolled in a relevant graduate school program and completed coursework related to archives, library and information science, public history, music history, history, museum studies, or the equivalent. A maximum of 20 hours a week can be worked during the academic year for at least 8 weeks. Summer interns can work up to a 40-hour week. Interns are eligible for a stipend.

Requirements:

– Basic understanding of archival arrangement and description, collection development, or MARC cataloging as appropriate

– Detail-oriented

– Skilled with computers and databases

– Excellent communication skills, both written and verbal

– Ability to work independently and collaboratively

– Ability to lift up to 40 lbs

– Historical knowledge of rock and roll and related music genres strongly preferred

Application Procedures:

– Prepare a cover letter and resume.

– Prepare a one-page summary describing what you hope to bring to the internship and what you hope to gain during the internship

– Include a letter of reference/recommendation from a professor in your field. Letters may be sent separately to Sean Hislop at shislop@rockhall.org if necessary.

– You must submit a resume, cover letter, one-page summary, and letter of recommendation, otherwise your application will not be considered, to: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=80a47eb5-22ff-4341-8868-724e4ba37887&jobId=16832&lang=en_US&source=CC10&ccId=19000101_000001

*Library & Archives internships are located in the Gill and Tommy LiPuma Center for Creative Arts on the Cuyahoga Community College Metro campus at 2809 Woodland Ave, Cleveland, OH 44115.

I Found It In the Archives: Ohio State Flag Patent

The Ohio state flag is unique and full of symbolism. It first flew on the Ohio building at the 1901 Pan-American Exposition at Buffalo, New York where President William McKinley was assassinated. It was designed and patented by the architect of the Ohio building, John Eisenmann of Cleveland. He gave it to the State of Ohio in April 1902 when a bill introduced by Speaker of the House W.S. McKinnon was enacted to make it the state flag. It is the only non-rectangular state flag. Triangles formed by the main lines represent Ohio’s hills and valleys, stripes represent Ohio’s roads and waterways, stars indicate the thirteen original states of the Union and are grouped around a circle or O, which symbolizes the Northwest Territory. The four stars on the other side of the O denote that Ohio was the fourth new state to enter the Union. The original patented design is held by the Ohio History Connection in State Archives Series 1901.

SOA Archives Month Poster Theme Announced!

This year’s theme for the SOA Archives Month poster is Small Steps, Giant Leaps: Ohio’s Role in Space Exploration, in honor of the 50th anniversary of the Apollo 11 moon landing on July 20, 1969.  We invite you to submit photographs, documents, or other graphical materials from your institution to be featured on the poster. These images should demonstrate a connection to Ohio or the contributions of its residents in the development of the technologies that lead to the Space Race and space exploration. Here’s your chance to highlight interesting, fun, and thought-provoking items from your collections!

See previous years’ posters under Archives Month here or on Pinterest.

If interested in participating, please submit your images (limit of 3 per institution) to Melissa Dalton at mdalton@co.greene.oh.us by Friday, March 29, 2019. SOA members will have the opportunity to vote on their favorite entry between Monday, April 8, 2019 – Friday, April 26, 2019.

We look forward to your participation!

DAS Course – Preserving Digital Archives at the University of Dayton, March 23, 2019

*Early Bird Registration Closing March 23, 2019!*

Preserving Digital Archives April 23, 2019 | Dayton, OH | REGISTER NOW! Instructor: Lori Lindberg Early-Bird Deadline: March 23, 2019

This course is designed to help practitioners move from understanding the core vocabulary, standards, and best practices of digital preservation toward program planning, policy development, and systems evaluation. Through presentation, discussion, and hands-on exercises, the course will build on core concepts, explore organizational aspects of digital preservation, introduce tools and standards for technical and preservation metadata, and examine factors to consider in evaluating and selecting digital preservation systems.

Who Should Attend? Archivists, records managers, and other information professionals who are or will be responsible for the preservation of born-digital materials

What Should You Know? Participants should understand archival fundamentals and be familiar with the basics of metadata and computer systems. We strongly recommend that participants complete the Thinking Digital webinar prior to taking this course.

Society of Ohio Archivists Scholarship Award Applications

The Society of Ohio Archivists (SOA) is pleased to announce four scholarships available to students (2 awards), and new archival professionals (2 awards) with three years or less experience in the workplace to attend their annual spring meeting on Friday, May 17, 2019 at the Hilton Akron/Fairlawn Hotel.

The scholarship consists of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend.  Awardees are required to submit a photograph and write about their experience for publication in the Ohio Archivist newsletter.

Applications should include the following information:

*       Applicant’s name, mailing address, and e-mail address.

*       Students should list their school’s name and academic program;

*       New professionals should list their employer and number of years working within the field;

*       Description about how the meeting will benefit the applicant professionally;

*       Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;

*       Statement of the applicant’s need for financial support to attend the conference;

*       Applications are due by February 25, 2019.

Applications and inquiries can be sent via e-mail or mail to Devhra BennettJones, Devhra@Lloydlibrary.org Lloyd Library, 917 Plum Street, Cincinnati, Ohio 45202.

The awards will be presented at the Society of Ohio Archivists Annual meeting on Friday, May 17, 2019 at the Hilton Akron/Fairlawn Hotel.

2019 SOA Preconference Workshop Survey, Part 2

Reminder: Survey is due January 23, 2019! Thank you to those who have already filled it out!

First of all, the Society of Ohio Archivists’ 2019 Educational Programming Committee would like to thank everyone who filled out part 1 of the preconference workshop survey that was sent out in December. The clear winner was a workshop on born-digital records.

Just to refresh your memory: 2017 saw the return of the SOA preconference workshop with a collaboration with the Ohio Preservation Council, hosted by the Ohio History Connection. Simple Supports for Dynamic Exhibits, led by Miriam Nelson & Catarina Figueirinhas, was a 2-hour hands-on workshop, full at 20 attendees. In 2018, Finding Aids for the Future, led by Morag Boyd and Cate Putirskis, presented in partnership with ALAO SCAig and hosted by Ohio History Connection, was full at 40 attendees.

This year, our preconference workshop will be held on Thursday, May 16, 2019, in Akron, Ohio. The survey included in this email, will help the SOA Educational Programming Committee determine logistical details based on the topic of born-digital records.

Part 2 of the survey is due January 23, 2019. Please fill out the survey HERE: https://goo.gl/forms/kJLPVPvPEk6pCgIL2

Thanks in advance for your help!

Society of Ohio Archivists’ Educational Programming Committee

SOA 2019 Annual Meeting CFP due January 21!

Deadline to submit proposals is next week! Submit by Monday, January 21, 2019, at 5:00 p.m.

Invention and Innovation: Society of Ohio Archivists Annual Meeting

Friday, May 17, 2019

To be held at the Hilton Akron/Fairlawn Hotel (http://www.akronhilton.com/) in Akron, Ohio.

The Society of Ohio Archivists’ 2019 annual meeting
travels to Akron, Ohio, the “City of Invention,” this May. In the
spirit of Akron, the Program Committee seeks proposal topics on the theme of

“Invention and Innovation” in archives, collections, or related work.
Creativity is encouraged!

Session, poster, and discussion proposal topics can
address a broad array of topics, including, but not limited to:

• Longstanding institutional projects or collections in
accordance with the ‘Invention and Innovation’ theme

• Current and forward-moving tools for archival
discovery, maintenance, and/or marketing

• Outreach and instruction that employs new methods, or
addresses innovative or inventive topics

• Inventive and innovative student, intern, and volunteer
experiences and projects

• Unique collection development ventures

• Best practices and new methods for handling
preservation, description, and access to analog, born-digital, or hybrid
collections

• Diversity, access, inclusion, and community archives

The Program Committee encourages proposals of panel
sessions, student and professional posters, as well as alternative formats such
as a debate, fish bowl, lightning, mini-workshop, pecha kucha, world café,
and other session formats that encourage interaction between presenters and
attendees. Please see the proposal form (https://goo.gl/forms/FvVtPGednEWI5rSz1)
for more detailed information about alternative sessions.

Proposals must include:

• Session/Poster title and type

• Abstract of 250 words describing the session/poster and
how it will be of interest to SOA attendees

• Description of 150 words for the printed program

• Contact information for the primary presenter and any
other participants

• A/V or technology requirements

• Any additional special needs

Proposals will be evaluated on clarity, originality,
diversity of content and speaker representation, and completeness of proposal
and presenters. The Program Committee also encourages proposals from students,
new professionals, first-time presenters and attendees, individuals from
related professions, as well as those from outside the state of Ohio.

Please complete the proposal form by January 21, 2019,
at https://goo.gl/forms/FvVtPGednEWI5rSz1

More meeting details will appear as they develop at http://www.ohioarchivists.org/annual_conference/

Questions? Contact:

Stephanie Bricking (Stephanie.Bricking@cincinnatilibrary.org)
or Stacey Lavender (lavendes@ohio.edu)

Co-chairs, Society of Ohio Archivists Educational Programming
Committee

Invention and Innovation: Society of Ohio Archivists Annual Meeting Friday, May 17, 2019

To be held at the Hilton Akron/Fairlawn Hotel in Akron, Ohio.

Deadline to submit proposals: Monday, January 21, 2019, 5:00 p.m.

The Society of Ohio Archivists’ 2019 annual meeting travels to Akron, Ohio, the “City of Invention,” this May. In the spirit of Akron, the Program Committee seeks proposal topics on the theme of “Invention and Innovation” in archives, collections, or related work. Creativity is encouraged!

Session, poster, and discussion proposal topics can address a broad array of topics, including, but not limited to:

• Longstanding institutional projects or collections in accordance with the ‘Invention and Innovation’ theme

• Current and forward-moving tools for archival discovery, maintenance, and/or marketing

• Outreach and instruction that employs new methods, or addresses innovative or inventive topics

• Inventive and innovative student, intern, and volunteer experiences and projects

• Unique collection development ventures

• Best practices and new methods for handling preservation, description, and access to analog, born-digital, or hybrid collections

• Diversity, access, inclusion, and community archives

The Program Committee encourages proposals of panel sessions, student and professional posters, as well as alternative formats such as a debate, fish bowl, lightning, mini-workshop, pecha kucha, world café, and other session formats that encourage interaction between presenters and attendees. Please see the proposal form for more detailed information about alternative sessions.

Proposals must include:

• Session/Poster title and type

• Abstract of 250 words describing the session/poster and how it will be of interest to SOA attendees

• Description of 150 words for the printed program

• Contact information for the primary presenter and any other participants

• A/V or technology requirements

• Any additional special needs

Proposals will be evaluated on clarity, originality, diversity of content and speaker representation, and completeness of proposal and presenters. The Program Committee also encourages proposals from students*, new professionals*, first-time presenters and attendees, individuals from related professions, as well as those from outside the state of Ohio.

Please complete the proposal form by January 21, 2019, at https://goo.gl/forms/FvVtPGednEWI5rSz1 

More meeting details will appear as they develop at: http://www.ohioarchivists.org/annual_conference/ & follow the conversation online at #soaam19.

Questions? Please contact:

Stephanie Bricking (Stephanie.Bricking@cincinnatilibrary.org) or Stacey Lavender (lavendes@ohio.edu)

Co-chairs, Society of Ohio Archivists Educational Programming Committee*Note that applications for travel scholarships for students and new professionals are due by February 25, 2019.

2019 Pre-conference Workshop Survey: Part 1

The Society of Ohio Archivists’ 2019 Educational Programming Committee is busy planning the May meeting, but we need your help! We are in the process of developing our pre-conference workshop, but we would like to find out what topics are of interest to those who might attend.

2017 saw the return of the SOA pre-conference workshop with a collaboration with the Ohio Preservation Council, hosted by the Ohio History Connection. Simple Supports for Dynamic Exhibits, led by Miriam Nelson & Catarina Figueirinhas,  was a 2-hour hands-on workshop, full at 20 attendees. In 2018, Finding Aids for the Future, led by Morag Boyd and Cate Putirskis, presented in partnership with ALAO SCAig and hosted by Ohio History Connection, was full at 40 attendees.

This year, our pre-conference workshop will be held on Thursday, May 16, 2019. In order to find out what archivists and other allied professionals would like in a pre-conference workshop, we are sending out a two-part survey. The first part, which is included in this email, will help us narrow down the topics. The second part, to be sent out early January, will help us determine logistical details based on the selected topic(s).

Part 1 of the survey is due December 21, 2018. Fill out the survey HERE: https://goo.gl/forms/ZzqEO3GSlsRHFEZh1

Thanks in advance for your help!

Society of Ohio Archivists’ Educational Programming Committee