Congregation Archivist for the Adrian Dominican Sisters Motherhouse Campus

Adrian Dominican Sisters Motherhouse Campus Adrian, Michigan

The Dominican Sisters of Adrian, a Congregation of about 640 vowed women religious and more than 200 Associates, traces its roots back to St. Dominic in the 13th century. The Sisters minister in 22 states and in the Dominican Republic, Norway, and the Philippines. The Congregation’s Vision is to “seek truth, make peace, reverence life.”

Position Available: Congregation Archivist


The Congregation Archivist is responsible for organizing, preserving and protecting the records which pertain to the origin, history, spirit, life and growth of the Congregation.  The Archivist is responsible for the acquisition, assessment, processing and reference, preservation, records management, planning, budget preparation and management, security, search and retrieval systems, as well as related community outreach.


  1. Establishes and maintains policies and procedures for professional administration of the Archives.
  2. Plans and implements the annual goals, objectives and budget for the Archives.
  3. Applies professional archival and records management practices for the use and management of the archival collections.
  4. Works with Communications staff to create and maintain an archives component on the Congregation website.
  5. Ensures that the Archives’ finding tool, technology, and software are up to date.
  6. Responds to requests from Congregation Leadership and others.
  7. Applies best-practice standards for receiving, accessioning, cataloguing, storing and displaying items of historical value pertaining to the life and mission of the Congregation.
  8. Oversees environmental protection of archival materials, including storage systems, temperature and humidity levels, security and conservation procedures.
  9. Oversees development of exhibits, including research, text, exhibit design and installation.
  10. Recruits, trains, and oversees volunteers and other staff as applicable.
  11. Digitizes audio-visual collections.


  • Master Degree in Archives and Records Management or Library Science or with a concentration in archival work preferred. Bachelor Degree required.
  • Certified Archivist qualification from the Academy of Certified Archivists preferred.
  • Three to five years experience in archival work. Minimum of three years experience in administration or management.  Knowledge and experience in records management, research, systems management, cataloging, and preservation standards relative to archival work.
  • Knowledge, skills and experience in software and other computer applications appropriate for strengthening and expanding computerized data retrieval and archival services; knowledge of best practices for digital preservation and digitization.
  • Ability to learn, understand and support the Adrian Dominican Mission and Values.
  • Excellent interpersonal, verbal and written communications skills.
  • Ability to maintain a high level of confidentiality
  • Ability to work collaboratively.
  • Ability to function independently with flexibility and personal integrity.
  • High level of attention to detail and accuracy.
  • Excellent organizational skills and ability to prioritize and execute tasks in a timely manner.
  • Must be able to sit, stand and walk up to 8 hours per day
  • Must be able to stoop, bend, reach and carry approximately 20 pounds


  • Generally quiet office area with frequent times of interruption
  • Full time hours, Monday through Friday


  • Medical, dental and vision insurance available to purchase after 60 days of employment
  • Congregation paid life, short term and long term disability coverage
  • Defined benefit pension plan funded by the Congregation after 1 year of employment
  • Paid time off and paid holidays

Interested candidates may apply by visiting

Another October another American Archives Month!

As part of the annual celebration, SOA creates a poster every year to highlight items from collections around the state. This year’s theme was Ohio in World War I, to mark the 100th anniversary of United States involvement in the “War to End All Wars.” Out of the 21 institutions that submitted images for possible inclusion, a poll of SOA members selected six. Only three were included in the final poster, so we wanted to take this opportunity to share all of the winning images and their stories with you. Congratulations to all images chosen and keep an eye out for the call for submissions for next year’s poster!

Congregational Archives, Franciscan Sisters of the Poor, Cincinnati, OH
In 1918, after 46 years in the US, Sister Eutropia was required to register as an Alien Enemy Female. She had to carry her registration card at all times.

Franciscan Sisters Registration Card

Franciscan Sisters Registration Card

National Museum of the United States Air Force, Dayton, OH
Female employees at the Dayton-Wright Airplane Company, Plant 1, Motor Department, July 1, 1918.

Dayton Wright Airplane Company, Plant 1, Motor Department, 1 July 1918.

Defiance College, Defiance, OH
Card advertising the Student Army Training Corps on the Defiance College campus, c. 1918.

Defiance Students Army Training Corps Card

Defiance Students Army Training Corps Card

Ohio Army National Guard, Columbus, OH
Chaplain John F. Herget serving ice cream to Soldiers of the 1st Infantry Regiment during training in Cincinnati, September 1917.

Ohio National Guard members being served ice cream

Chaplain John F. Herget serving ice cream to Ohio National Guard Soldiers

Ohio History Connection, Columbus, OH
Photograph of 21,000 soldiers who were stationed at Camp Sherman in Chillicothe, Ohio, during World War I standing in formation to make the shape of President Woodrow Wilson’s head. In the upper right-hand corner can be seen the tents and buildings of the camp.

Soldiers in Formation as Woodrow Wilson's Head

Soldiers stationed at Camp Sherman in standing in formation as the shape of President Woodrow Wilson’s head

Mary E. Gladwin Papers, University of Akron Archival Services of University Libraries, Akron, OH

Akron nurse and University of Akron graduate Mary E. Gladwin (back row, center) poses with nurses at the American Red Cross Field Hospital in Belgrade, Serbia during World War I—the only Red Cross hospital then located in a combat zone—where she helped care for over 9,000 soldiers.

Akron Gladwin with Nurses in Serbia

Akron Gladwin with Nurses in Serbia

With your Archives Month celebrations wrapped up, don’t forget to check out SOA’s Passport to the Past, it’s a great tool to learn more about historical organizations throughout the state.


October is American Archives Month – an opportunity to raise awareness about the value of archives. Delaware County, Ohio area repositories are sponsoring a month long October Archives Crawl event. Each of the host repositories has its own unique collection full of interesting pieces of local history. Take this opportunity to visit some of these repositories and learn about the information they preserve.

The goal of the Archives Crawl is to visit as many of the participating repositories as possible during the month of October and have each of them stamp your passport. Be sure to visit the Delaware County Records Center website and/or social media page for more details. Crawlers who visit at least five participating repositories could win a gift bag of items donated by each repository.

Passports can be obtained at all of the participating repositories except for the Ohio Fallen Heroes Memorial starting October 1, 2017. Passports will be due November 1, 2017 by 8:30am to determine gift bag winners.

Participating Repositories:
Beeghly Library, Ohio Wesleyan University
Big Walnut Area Historical Society/Myers Inn Museum
Community Library, Sunbury
Cryder Research Library of the Delaware County Historical Society
Delaware County District Library/Main Branch
Delaware County Genealogical Society
Delaware County Records Center
Gallant Farm Preservation Parks of Delaware County
Harlem Township/Harlem Township Heritage Inc.
Morrow County Genealogical Society
Powell Liberty Historical Society
Stratford Ecological Center
The Ohio Fallen Heroes Memorial
Wornstaff Memorial Library

Ohio Archivist Fall 2017 Issue – Out Now

The Ohio Archivist, Fall 2017 issue is now available. Our three feature pieces this fall deal with a local music history project at the Rock and Roll Hall of Fame Library and Archives; House Bill 139 and the accessibility of adoption, and lunacy, records; and as part of the SOA’s 50th Anniversary, a “look back” by several past-presidents of the organization.

In addition you will find all of the usual favorites: write-ups on the annual meeting and the upcoming joint OLHA/SOA meeting in October; Dan Noonan’s DiGITaL piece on finding a balance in how much metadata archivists create; the “Newcomers” article in which Tanya Maus, Ph.D, describes two student led projects at the Peace Resource Center at Wilmington College plus all the news and notes from members and member institutions across the state.

Finally, due to the SOA’s brand new logo, the Ohio Archivist underwent a redesign which we know you will like. We thank Kim Koloski our design editor at the Ohio History Connection for her exceptional work and creativity.

Enjoy! And thank you all so much for your continued readership.

The Ohio Archivist Fall 2017 Issue

“I Found It in the Archives” 2017 Voting Begins Today, August 14th

The 2017 state-wide “I Found it in the Archives” contest features winning essays from two institutions: The Clark County Historical Society and the Ohio History Connection

Anne Strupp and Janet Peterson - Entrants in the "I Found It in the Archives" 2017 Contest

Anne Strupp and Janet Peterson – Entrants in the “I Found It in the Archives” 2017 Contest

Read the 2017 “I Found it in the Archives” state finalist essays on the “I Found it in the Archives” Contest Entries page and vote for your favorite in the side navigation of any page on the SOA website.

If viewing the contest on a mobile device, please scroll down to the bottom of the page to place your vote.

Voting begins August 14, 2017 and ends August 31, 2017.

The “I Found it in the Archives” state winner will be featured during the SOA fall meeting, held in partnership with the Ohio Local History Alliance October 2017 in Dublin, Ohio.

Keep a lookout for more information about SOA’s fall meeting on the SOA website.

The Ohio History Fund – Application Deadline September 1, 2017

The Ohio History Fund grant application is now available. These grants are offered through the Ohio History Connection and support all kinds of history projects including museum collection storage, educational programs, exhibit development, digitization of archival materials and historic photographs, repairs and rehabilitation for National Register-listed historic buildings, archaeological surveys, oral history, and more. Visit and apply by Sept. 1.

The Ohio History Fund is a part of the Initiative for Ohio History, with the goal of sustaining and expanding funding and reaching new audiences with the program. Help us reach those audiences! The History Fund exemplifies the core value of working together. We can also extend the Ohio History Connection’s efforts help others be good stewards of and share authentic history and tell relevant stories. The History Fund is another resource we can use to be ever more inclusive. The Ohio History Fund is sustainable thanks to the tax check-off and sales of Ohio History “mastodon” license plates. And it’s great to see so many “mastodon cars” (my term) in our staff parking lot!
Ohio History Fund 2017 Recipients

Those of you who have any other association with the Ohio History Fund will likely received another email in the near future announcing the availability of the grant application. Sorry for cross-postings.

If you have any questions, please contact me – and thanks!

Andy Verhoff | Ohio History Fund Grant Coordinator | Local History Services
Ohio History Connection | 800 E. 17th Ave. Columbus, Ohio 43211
p. 614.297.2341 | f. 614.297.2567 |

Ohio Archivist Spring 2017 Issue – Out Now

Read the Ohio Archivist Spring 2017 issue! In it you will find your usual seasonal announcement for our annual meeting and also a recap of our fall meeting. Be sure to pay close attention to your 2017 list of SOA leadership candidates and read their personal statements. As well, you will find committee announcements; grant and award information; news from SOA members and member institutions from around the state; and also some great articles on data migration by Dan Noonan in DiGITaL Section and another consisting of first-person accounts on mentorships, edited by Stephanie Bricking in Newcomers. Enjoy!

For PDFs of past issues visit the Newsletter page.

SOA Spring 2017 Annual Conference: Registration Opens March 7th

The Society of Ohio Archivists 2017 Spring Conference Early Bird Registration will open on March 7th.

A tentative schedule has been posted to the Annual Conference page and will be updated accordingly.

Online registration available here:


Early bird meeting registration (ends May 1, 5 PM): $45 SOA members, $65 nonmembers, $30 students.
Regular meeting preregistration (May 2–May 13, 5 PM): $50 SOA members, $70 nonmembers, $35 students.
Onsite meeting registration (May 19): $60 SOA members, $80 nonmembers, $40 students. Due to catering restrictions, lunch cannot be guaranteed for those who register onsite.
Workshop preregistration (ends May 13, 5 PM): $20 SOA/OPC members, $25 nonmembers, $10 students. No onsite registration available for workshop. Limited to 20.

The meeting registration fee includes a continental breakfast and lunch.

Coming soon: Register online/pdf version of the registration form will be available for those who do not wish to register online.

More information about the conference is available at the SOA Annual Conference page

2017 T-Shirt Design Contest

Society of Ohio Archivists
2017 T-Shirt Design Contest

Wear your love for SOA on your sleeve! Or your front, or your back, it’s up to you!

The Advocacy & Outreach Committee is looking for a few creative people to submit their designs for an SOA t-shirt design contest.

Between now and April 3, 2017, the Advocacy & Outreach Committee will be accepting submissions for t-shirt designs.  SOA members will have the opportunity to vote on their favorite design between April 17th and April 28th, 2017.

The winning design will be announced in early May and t-shirts would be available for purchase on the SOA website and a few will be available for sale at the Spring meeting.

The winning artist will not only win bragging rights to having their design featured on an SOA t-shirt, they will also win a free annual SOA membership, a story in the Ohio Archivist, and a free t-shirt!

T-Shirt Contest Guidelines

  • Designs should be in the spirit of the theme, “Keeping History Alive”;
  • JPG, TIF, and PDF files will be accepted;
  • Images must be at least 300 dpi;
  • Images can have as many colors as you would like;
  • Your design must be original. By submitting a design you are confirming that you either hold the rights to the artwork or are not infringing on anyone’s copyright;
  • All entries should be sent to and must be received by 5 PM on April 3, 2017;
  • All entry emails should have the subject line “SOA T-Shirt Design Contest”;
  • Include your name, institution’s name, address, telephone number, and email address;
  • The contest winner will grant the Society of Ohio Archivists perpetual use rights for the design;
  • The Society of Ohio Archivists has the right to license submitted designs for use in promotional and fundraising materials.

Put a little HEART in history and
submit your design today!