Read the Ohio Archivist Spring 2017 issue! In it you will find your usual seasonal announcement for our annual meeting and also a recap of our fall meeting. Be sure to pay close attention to your 2017 list of SOA leadership candidates and read their personal statements. As well, you will find committee announcements; grant and award information; news from SOA members and member institutions from around the state; and also some great articles on data migration by Dan Noonan in DiGITaL Section and another consisting of first-person accounts on mentorships, edited by Stephanie Bricking in Newcomers. Enjoy!
The Society of Ohio Archivists 2017 Spring Conference Early Bird Registration will open on March 7th.
A tentative schedule has been posted to the Annual Conference page and will be updated accordingly.
Online registration available here: http://www.ohiohistorystore.com/soa/2017-annual-conference.aspx
Early bird meeting registration (ends May 1, 5 PM): $45 SOA members, $65 nonmembers, $30 students.
Regular meeting preregistration (May 2–May 13, 5 PM): $50 SOA members, $70 nonmembers, $35 students.
Onsite meeting registration (May 19): $60 SOA members, $80 nonmembers, $40 students. Due to catering restrictions, lunch cannot be guaranteed for those who register onsite.
Workshop preregistration (ends May 13, 5 PM): $20 SOA/OPC members, $25 nonmembers, $10 students. No onsite registration available for workshop. Limited to 20.
The meeting registration fee includes a continental breakfast and lunch.
Coming soon: Register online/pdf version of the registration form will be available for those who do not wish to register online.
More information about the conference is available at the SOA Annual Conference page
Society of Ohio Archivists
2017 T-Shirt Design Contest
Wear your love for SOA on your sleeve! Or your front, or your back, it’s up to you!
The Advocacy & Outreach Committee is looking for a few creative people to submit their designs for an SOA t-shirt design contest.
Between now and April 3, 2017, the Advocacy & Outreach Committee will be accepting submissions for t-shirt designs. SOA members will have the opportunity to vote on their favorite design between April 17th and April 28th, 2017.
The winning design will be announced in early May and t-shirts would be available for purchase on the SOA website and a few will be available for sale at the Spring meeting.
The winning artist will not only win bragging rights to having their design featured on an SOA t-shirt, they will also win a free annual SOA membership, a story in the Ohio Archivist, and a free t-shirt!
T-Shirt Contest Guidelines
- Designs should be in the spirit of the theme, “Keeping History Alive”;
- JPG, TIF, and PDF files will be accepted;
- Images must be at least 300 dpi;
- Images can have as many colors as you would like;
- Your design must be original. By submitting a design you are confirming that you either hold the rights to the artwork or are not infringing on anyone’s copyright;
- All entries should be sent to email@example.com and must be received by 5 PM on April 3, 2017;
- All entry emails should have the subject line “SOA T-Shirt Design Contest”;
- Include your name, institution’s name, address, telephone number, and email address;
- The contest winner will grant the Society of Ohio Archivists perpetual use rights for the design;
- The Society of Ohio Archivists has the right to license submitted designs for use in promotional and fundraising materials.
Put a little HEART in history and
submit your design today!
Local Historian article
Statehood Day 2017
Ohio’s local history advocates will once again convene at the Ohio Statehouse on March 1 to celebrate the state’s birthday and to advocate for issues important to local history groups.
The annual Statehood Day event brings together Ohio’s history supporters and gives you the opportunity to meet with your state legislators and network with fellow history-related professionals and advocates. You can register for the event online at www.ohiohistory.org/statehoodday. The cost is $40.
This year’s event features Greg Harris, president and CEO of the Rock and Roll Hall of Fame Museum, as the keynote speaker at lunchtime. Attendees are encouraged to schedule a meeting that morning with their state representative and/or state senator to discuss public policy issues relating to history and historic preservation.
The Ohio History Connection will also announce its 2017 History Fund grant awards, funded through income tax donations from Ohioans. Ohio Speaker of the House Cliff Rosenberger (R-Clarksville) will be recognized with the Ohio History Leadership Award, presented annually to a state legislator who has “gone above and beyond” in promoting Ohio history.
“We’re very excited to have Greg Harris from the Rock Hall with us for Statehood Day,” said Todd Kleismit, director of community and government relations for the Ohio History Connection. “Greg is passionate about the importance of preserving history as is Speaker Rosenberger. We are also delighted to be able to give out big checks from the History Fund grant announcements in support of local history.”
Statehood Day is sponsored by Ohio History Connection, Heritage Ohio, the Ohio Archaeological Council, the Ohio Local History Alliance, Ohio Humanities, the Ohio Genealogical Society, the Ohio Historical Records Advisory Board, Preservation Ohio, the Ohio Travel Association, the Ohio Museums Association, the Ohio Academy of History, the Ohio Council for Social Studies and the Society of Ohio Archivists.
Please register online by February 22. If you have questions, please e-mail Todd Kleismit at firstname.lastname@example.org.
SOA is pleased to announce four scholarships available to students (2 awards), and new archival professionals (2 awards) with three years or less experience in the workplace to attend the annual meeting.
The scholarship consists of conference registration (including lunch), a one-year membership to SOA, and a $100 travel stipend. Awardees are required to write about their experience for publication in the Ohio Archivist newsletter.
Applications should include the following information:
- Applicant’s name, mailing and e-mail address;
- Students should list their school’s name and academic program;
- New professionals should list their employer and number of years working within the field;
- Description about how the meeting will benefit the applicant professionally;
- Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
- Statement of the applicant’s need for financial support to attend the conference;
- Applications are due by February 15, 2017.
Applications and inquiries can be sent via e-mail or mail to: Devhra BennettJones, Devhra@Lloydlibrary.org, Lloyd Library, 917 Plum St, Cincinnati, OH 45202.
Call for Proposals
Keeping History Alive
Society of Ohio Archivists Annual Meeting
Friday, May 19, 2017
To be held at the Quest Business and Conference Center, 8405 Pulsar Place, Columbus, OH 43240.
Deadline to submit proposals: Monday, January 9, 2017, 5pm.
The SOA 2017 Program Committee seeks a broad array of creative proposals, sessions and posters, related to archival work today and into the future. All proposal topics are welcome.
Possible ideas include, but are not limited to:
- Tools for archival discovery, maintenance, and/or marketing
- Outreach and instruction efforts
- Student, intern, and volunteer experiences and projects
- Funding for archival projects or archival facilities
- Unique collection development ventures
- Preservation, description, and access to analog, born-digital, or hybrid collections
The Program Committee encourages proposals of panel sessions, student and professional posters, as well as alternative formats such as debate, fish bowl, lightning, mini-workshop, pecha kucha, world café, and other session formats that encourage interaction between presenters and attendees.
The Program Committee also encourages proposals from students*, new professionals*, first time presenters and attendees, as well as individuals from related professions, including those from outside of Ohio.
Proposals must include:
- Session/Poster title and type
- Abstract of 250 words describing the session/poster and how it will be of interest to SOA attendees
- Description of 150 words for the printed program
- Main contact’s information and any other participants
- A/V or technology requirements
- Any additional special needs
Please complete the proposal form by Monday, January 9, 2017, 5pm at https://goo.gl/forms/XDyBD72rhRlraMg73
More meeting details will appear as they develop at: http://www.ohioarchivists.org/annual_conference/
Questions? Please contact:
Janet Carleton (email@example.com) or Collette McDonough (firstname.lastname@example.org) Cochairs, Society of Ohio Archivists Educational Programming Committee
OLHA/SOA Fall Meeting, October 7-8, 2016
The Society of Ohio Archivists is partnering with the Ohio Local History Alliance for Connecting Communities. This conference will be held on October 7-8, 2016, at the Crown Plaza hotel in Dublin, Ohio.
The SOA track will take place on Friday October 7th and will feature the following sessions:
• 9:00-9:50: Bringing History Home: Using Local Government Records in the Classroom with Elise Kelly, Greene County Records Center & Archives
• 10:10-11:00: A Private Matter: Dealing with Privacy-Sensitive Materials in the Archives with Judith Wiener, Health Sciences Library, The Ohio State University and Emily Gainer, Cummings Center for the History of Psychology
• 11:20-12:10: Preserving & Digitizing the Kent Tribune Newspaper with Jenni Salamon, Ohio History Connection and Sandy Halem, Kent Historical Society
• 2:10-3:00: Thinking Outside the Hollinger Box: Creative Ways to Promote Your Archives with Natalie Fritz, Clark County Historical Society; Kevlin Haire, The Ohio State University; Elise Kelly, Greene County Records Center and Archives; and Karen Robertson, Ohio History Connection
• 3:20 -4:10: Perspectives on Archival Processing with Connie Conner, Ohio History Connection; Cara Gilgenbach, Kent State University Libraries; Abigail E. Miller, Kenyon College; and Rhonda Rinehart, Cummings Center for the History of Psychology
Attendees are welcome to attend any of the Local History Alliance sessions, luncheons, and other special events on both Friday and Saturday.
To view the conference program and to register, see conference web page at: http://www.ohiohistorystore.com/events/olha_annual_meeting_2016.aspx or download the registration form: http://www.ohiolha.org/wp-content/uploads/2013/06/2016-OLHA-Brochure-ONLINE.pdf.
Interested in attending an upcoming workshop or to learn more about upcoming SOA educational opportunities? Contact the Education Committee Chair.
The Fall 2016 Ohio Archivist is now available. Although it wasn’t the initial plan, this issue in many ways focuses on student archivists and new professionals. Feature articles by Madeleine Fix and Kelly Francis-Love discuss a student capstone project and an internship respectively. In Newcomers, Christine Schmid Engels “rethinks” the role of interns and volunteers. Also in this issue, Dan Noonan’s DiGITaL article sheds light on the ten year history of the SAA Research Forum. In addition, you’ll read about the goings-on of SOA members and member institutions, Ohio grant information, and as usual, a recap of our annual meeting and the announcement for the coming fall meeting. Check it out here or here!
The Miami Valley Archives Roundtable (MVAR) Archives Crawl is an event held during the month of October to celebrate National Archives Month. Crawlers tour host archives in the Dayton and Cincinnati areas gathering stamps in their passports. Participants will have the opportunity to view a variety of treasures preserved in area archival repositories, visit with archivists, and go on special behind-the scenes tours, depending on the specific repositories that you visit.
Please visit the Archives Month Events page for more information about the Archives Crawl as well as other events to be held in the local area.
The Ohio Historical Records Advisory Board Achievement Award recognizes significant
accomplishments in preserving and improving access to historical records, in any format, by
an Ohio archival institution.
All Ohio institutions responsible for archival records that provide public access to at least a
portion of their collections are eligible. Eligible accomplishments include recent special
projects or on-going programs that:
- build significant collections
- implement successful preservation strategies
- enhance access to archives
- develop effective digitization programs
Preference will be given to projects or programs that can be adapted for use by other
Because the award recognizes institutional achievements, individuals are not eligible.
Departments employing members of OHRAB are not eligible, but other departments in their
institutions are eligible.
Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the
institution’s program/project along with its goals, accomplishments, and significance. Each
must include the nominee’s institutional name along with a contact person’s name, mailing
and email addresses, and phone number.
Send nominations via email or U.S. mail to:
Senior Records Manager
Ohio Attorney General’s Office
30 East Broad Street, 23rd Floor
Columbus, OH 43215
Nominations must be received by October 7, 2016.
Self-nominations are encouraged.
Questions? Contact Pari Swift at Pari.Swift@OhioAttorneyGeneral.gov or 614-466-1356